Automotive events

DRIVING EVENTS FOR THE PRESS

• Organisation of national and international driving events for press representatives (Germany and rest of Europe)
• Hotel and travel research
  
• Guest management including invitations, confirmations and travel bookings (flights, hotels, transfers)
• Planning of technical systems and processes, including supporting events and evening programmes
• Coordination of all service providers (preparation and implementation)
• Coordination of processes in which all craftsmen are involved (preparation and implementation)
• Ongoing monitoring of event budget
• On-site support from experienced, multilingual project managers
  

DEALER CONVENTIONS

• Organisation, concept development and implementation of national and international dealer conventions (Germany, Europe)
• Research for locations, travel options and support programmes
• Negotiations and awarding of contracts for locations and service providers
• Guest management including invitations, confirmations and travel bookings (flights, hotels, transfers)
• Planning of technical systems and processes, including supporting events and evening programmes
• Coordination of all service providers (preparation and implementation)
• Coordination of processes in which all craftsmen are involved (preparation and implementation)
• Ongoing monitoring of the event budget
• On-site support from experienced, multilingual project managers

MOTORSPORT EVENTS

• Organisation, concept development and implementation of national and international motorsport events (Germany, Europe)
• Search for suitable racetracks
• Obtaining official approvals
• Coordination with authorities, police and associations
• Detailed planning of guest, sponsor and VIP programs
• Coordination of winners and special guests
• Planning of side events (helicopter flights, driving experience)
• Coordination of all craftsmen
• Merchandising package for drivers, racing teams and guests
• Hospitality

ROADSHOWS

• Organisation of national and international road shows (Germany, Europe)
• Finding suitable venues, hotels and travel options
• Guest management including invitations, confirmations and travel bookings (flights, hotels, transfers)
• Planning of technical systems and processes, including supporting events and evening programs in accordance with compliance requirements
• Coordination of all service providers (preparation and implementation)
• Coordination of processes in which all craftsmen are involved (preparation and implementation)
• Ongoing monitoring of the event budget
• On-site supervision by experienced, multilingual project managers

TRADE FAIRS

• Research and selection of suitable trade fairs
• Development of audio-visual concepts that are specially tailored to products
• Contractual arrangements and booking of all trade fair services (logistics, electricity, communication)
• Coordination of all service providers and craftsmen including the creation of trading and personnel deployment plans for the time of the fair
• Assistance in the selection and booking of exhibition staff
• Creation of layout plans including slots for a large number of craftsmen
• Management planning and coordination on site by experienced project managers

PRODUCT PRESENTATIONS

• Organisation and implementation of driving presentations (Germany, abroad)
• Research into possible destinations
• Travel management including research into accommodation and travel options
• Guest management including database management, invitations and processing
• Development of event concepts including graphic design
• Coordination of all service providers and craftsmen including preparation of the craftsmen and personnel planning
• Research and mapping of test routes taking into account the technical vehicle parameters
• Management controls including costs and ongoing updates of customer budgets

INCENTIVES

• Organisation, concept development and international introduction of effective tailor-made incentives to increase employee motivation and to create effective customer loyalty
• Search for suitable destinations, locations and travel options
• Negotiations and awarding of contracts for locations and service providers
• Guest management including invitations, confirmations and travel bookings (flights, hotels, transfers)
• Planning of technical systems and processes, including supporting events and evening programs
• Coordination of all service providers (preparation and implementation)
• Coordination of processes in which all craftsmen are involved (preparation and implementation)
• Ongoing monitoring of the event budget
• On-site support from experienced, multilingual project managers

GUEST MANAGEMENT

• Use of customer databases
• Assistance in creating invitation lists
• Creation of invitation letters with planning of event programs
• Sending of personalised invitation letters
• Track and process incoming registrations
• Continuous updating of the participant overviews
• Search for suitable travel connections and bookings
• Writing and sending of personalised confirmation letters
• Creation of participant lists for external suppliers (hotels, shuttles)
• Creation of participant lists on site for events
• Guest permissions

TEST CAR ALLOCATION

• Timely coordination of inquiries from journalists
• Preparation of overviews of the annual allocation plans
• Preparation of transfer documents and transfer agreements
• Coordination of front-line service providers
• Logging and processing of all new additions to the press fleet for allocation systems

DATA QUALITY MANAGEMENT

• Entry and administration of internal customer data in database systems
• Long-term, regular maintenance of existing data (contacts, company changes)
• Creation and updating of biographies and print media
• Creation of individual distribution lists based on years of experience and specialist knowledge